Privacy Collection Notification and Consent to Electronic Transactions

We will need to collect personal information about you

Personal Information is any information or an opinion about you. It may range from the very sensitive (e.g. relevant medical history or criminal history) to the everyday (e.g. name, address and phone number). It would include the opinions of others about your work performance (whether true or not), your work experience and qualifications, aptitude test results and other information in connection with your possible work placements. We will only collect information that is reasonably necessary for the performance of our functions and activities.

We do not collect or use personal information for the purposes of unlawful discrimination. We do not collect personal information just because we think it could be useful at some future stage if we do not have a present need for it.

We routinely collect criminal history checks and only do so in order to obtain relevant criminal history for the purpose of job placement with the healthcare industry.

Who will be collecting my personal and sensitive information?

Your personal and sensitive information will be collected by Around Australia Healthcare Pty Ltd, 53 Raworth Ave, Raworth NSW 2321, for its own use and other health service entities who might require access to your personal and sensitive information in connection with your work placement.

Your personal information will be held by Around Australia Healthcare Pty Ltd.

Some of this information may be held on portable devices such as mobile phones, laptop computers or in diaries operated and held by our staff members.

How to contact us

If you wish to contact us about your personal or sensitive information you should contact the following representative of Around Australia Healthcare Pty Ltd during normal office hours, which are 8:30am to 4:30pm Monday to Friday.

Should you need to contact us regarding your personal or sensitive information outside office hours, you may send us an email and we will get back to you the following business day, within office hours.

Personal information about you that we collect from others

We collect personal information about you from other people including previous employers, professional registration authorities and educational institutions who may be in a position to provide us with information that we may use to assess your suitability to be placed in or continue in the work placements that you may be offered.

If we reasonably believe that your being in or remaining in a position may present a risk to your health and safety or to that of others for whose health or safety we are responsible, we may collect relevant personal information (including health information) that will allow us to manage that risk.

Legal requirements for personal information

Some laws such as taxation law, immigration law, laws regulating employment agencies, laws relating to national security, laws relating to professional or trade registration and laws for the protection of certain classes of people such as the elderly or children may require that we collect certain types of information including criminal history, working with children check and evidence of your right to work from you that is relevant to the work placement.

The following Australian laws require or authorise our collection of personal information from you:

• AHPRA
• VEVO
• Working with Children
• National Criminal Check

There may be cases where our duties require us to obtain and disclose certain types of personal information relevant to specific jobs. When requesting information of this type we will tell you whether this information is mandatory or voluntary.

If you do not give us all or part of the information we need

• We may be limited in our ability to place you in work
• We may be limited in our ability to locate suitable work for you
• We may decline to represent you in your search for work

Your personal information will be used in connection with

• Our assessment of your suitability for registration with us
• The necessary validation (including from appropriate third-party sources) of your resume, CV, nominated references or stated qualifications, experience, training or abilities – where we require third party validation we will tell you how we propose to obtain it
• Your actual or possible work placement
• Your performance appraisals
• Any test or assessment including medical tests and assessments that you may be required to undergo
• Our assessment of your ongoing performance and prospects
• Our identification of your training needs
• Suggestions we may make to you whilst you remain registered with us for further training in connection with work of the type that you are seeking through us
• Any workplace rehabilitation in which you and we are involved
• Our management of any complaint, investigation or enquiry in which you are involved
• Any insurance claim or proposal that requires disclosure of your personal or sensitive information
• Any reference that we may give concerning your work
• Our statutory compliance obligations

How will my information be collected?

Personal and sensitive information will be collected from you directly when you fill out and submit one of our registration forms or any other information in connection with your application to us for registration.

Personal and sensitive information will also be collected when:

• We receive any reference about you
• We receive results of inquiries that we might make with your former employers, work colleagues, professional associations or registration body
• We receive results of your work rights status
• We receive the results of any competency or medical test
• We receive performance feedback (whether positive or negative)
• We receive any complaint from or about you in the workplace
• We receive any information about a workplace accident in which you are involved
• We receive any information about any insurance investigation, litigation, registration or professional disciplinary matter, criminal matter, inquest or inquiry in which you are involved
• You provide us with any additional information about you

Your personal and sensitive information may be used in connection with:

• Your actual or possible work placement
• Your performance appraisals
• Our assessment of your ongoing performance and prospects
• Any test or assessment (including medical tests and assessments) that you might be required to undergo
• Our identification of your training needs
• Any workplace rehabilitation
• Our management of any complaint, investigation or inquiry in which you are involved
• Any insurance claim or proposal that requires disclosure of your personal or sensitive information

Your personal information may be disclosed to

• Potential and actual employers and clients of Around Australia Healthcare Pty Ltd
• Other members of the trading companies Around Australia Healthcare
• Referees
• Our insurers
• A professional association or registration body that has proper interest in the disclosure of your personal and sensitive information
• A workers compensation body
• Any government department or body (or their agents) to verify your work rights status
• Our contractors and suppliers – e.g. our I.T. contractors and database designers
• A parent, guardian, holder of an enduring power of attorney (or like authority) or next of kin whom we may contact in any case in which consent is required or notification is to be given and where it is not practicable to obtain it from or give it directly to you
• Any person with a lawful entitlement to obtain the information

You can gain access to your information

Our Privacy Policy contains information about how you may access personal information that is held by us and seek correction of that information.

Electronic Transactions

We conduct transactions electronically as well as in hard copy and by face to face measures. It is important that you understand that there are risks associated with the use of electronic technologies and the use of the internet and you should take all appropriate steps to protect your personal information.

Consent in cases where required

Where your consent is required: in consenting, you confirm that you have read and understood the entirety of this Privacy Policy, and you voluntarily consent to:

• Personal and sensitive information about you being collected by us as indicated above
• Personal and sensitive information about you being used as indicated above
• Personal and sensitive information about you being disclosed as indicated above
• Engaging in electronic transactions with us in connection with the purposes for which your personal information may be used or disclosed as indicated above